Description

We are offering a direct hire job opportunity for an Administrative Assistant in Santa Monica, California. This role supports the accounting department of a well-known private equity firm that offers excellent career progression. The primary function of this role will be to provide comprehensive administrative support to a managing director and a corporate accounting team. This role is integral to the smooth operation of the workplace, requiring a high degree of organization, attention to detail, and proficiency in a range of administrative tasks. This is an on-site position and requires a bachelor's degree.

Responsibilities:

• Deliver outstanding administrative support to the accounting team

• Schedule meetings and appointments, ensuring the resolution of any scheduling conflicts

• Complete detailed corporate expenses, including tracking receipts and reimbursements

• Assist in monthly expense submissions in Concur, following up with employees for pending reports or modifications

• Compose, format, edit, and proofread documents in collaboration with appropriate departments

• Coordinate printing for presentations, proposals, and other client deliverables

• Maintain office supply inventory and manage orders for office supplies and lunches

• Maintain cleanliness and tidiness of conference rooms and perform other facility duties as designated

• Submit and coordinate building maintenance requests

• Assist with entity formation tasks, including obtaining employer identification numbers, preparing Form W-8/W-9s, and opening bank accounts

• Develop an understanding of reviewing and analyzing capitalization tables, as well as basic legal documents relating to entity formation, equity issuances, and mergers and acquisitions in connection with the above tasks

• Liaise with internal legal, compliance, tax accounting, investment teams and external legal counsel to obtain and provide necessary information in connection with the above tasks

• Undertake special projects as assigned.

Skills:

• Answering Inbound Calls

• Customer Service

• Data Entry

• Email Correspondence

• Inbound Outbound Calls

• Microsoft Excel

• Microsoft Outlook

• Microsoft PowerPoint

• Microsoft Word

• Schedule Appointments

• Basic Office Skills

Requirements • Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word

• Experience in managing inbound and outbound calls

• Proven track record in providing exceptional customer service

• Ability to perform data entry tasks with high accuracy

• Excellent written communication skills for email correspondence

• Experience in scheduling appointments in a professional setting

• Basic office skills such as filing, photocopying, and document management

• Ability to handle multiple tasks and prioritize work efficiently

• Excellent organizational skills and attention to detail

• Strong interpersonal skills and ability to work in a team environment

• High school diploma or equivalent education level

• Previous experience in an administrative role is preferred

• Strong problem-solving skills and ability to make decisions independently

• Familiarity with office equipment such as printers, scanners, and fax machines

• Ability to maintain confidentiality of sensitive information.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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